On-Demand Admin Services for Busy Businesses.

Get expert admin support without the overhead. From inbox management to invoicing, we plug in where you need us most.

About Me

Hi, my name is Katie, I’m the face behind By The Minute Admin — your go-to for flexible, reliable admin support.

With over 8 years of experience in administration, particularly in the building and certification industry, I know just how much time admin can take away from actually running your business. I’ve seen firsthand how overwhelming it can be to stay on top of emails, invoicing, and paperwork — especially when you’re juggling everything else.

That’s why I started By The Minute Admin. I wanted to offer businesses a better option: admin support that’s efficient, affordable, and completely tailored to your needs — without the cost or commitment of a full-time hire.

I’m all about ticking off to-do lists, creating order out of chaos, and making your business life easier. Whether you need help once a week or just once in a while, I’m here to step in, take the pressure off, and keep things running smoothly behind the scenes.

From inbox wrangling to invoicing, social media support to startup setup, I offer modular packages tailored to what you actually need. No fluff, no fuss — just practical support, delivered with a smile.

Let’s get your admin sorted!

Packages We Offer

Biz-in-a-Box (Startup Special)

Everything you need to launch

Perfect for new businesses or rebrands ready to hit the ground running.

Includes:

1-hour kickoff strategy session

Logo design (2 concepts + 2 rounds of revisions)

Business card design (print-ready + digital version)

Email inbox & domain setup (e.g., yourname@yourbiz.com)

Social media setup (Facebook, Instagram, LinkedIn)

3 branded social media templates

Basic invoicing system setup (e g. Xero, MYOB)

File/folder structure setup (Google Drive or Dropbox)

Bundle price: $680 one-off

Optional Add-Ons:

1-month admin support: $300

Flyer or brochure design: $150

Mini website landing page from $390

NSW Planning Portal Assistance

Perfect for builders, certifiers, consultants, and small development projects.

Project registration and setup in the NSW Planning Portal

Uploading and organising required documentation

Managing document version control and naming conventions

Liaising with certifiers or councils for missing/required items

Monitoring portal notifications and updates

Assisting with consents, and lodgements

Formatting and compressing files to meet portal requirements

Clear checklists and progress tracking

Fixed Package: $150 per application

Hourly Rate (By the Minute): Ideal for ad-hoc uploads, edits, or assistance during the process E.g., $10 per 10-minute block

Inbox Zero Hero

Tame your inbox, reclaim your time.

We’ll sort, flag, respond, and organise your emails like magic. Whether it's daily cleanups or a full email detox, you're in safe hands.

Includes:

Daily inbox monitoring (Mon–Fri)

Flagging priority emails

Template replies to common queries

Email folder setup and filtering

Starting at: $220/month

Calendar Concierge

Your schedule, simplified.

Say goodbye to double bookings and last-minute scrambles. We manage your appointments, send reminders, and make your calendar work for you.

Includes:

Appointment scheduling & confirmations

Reminders sent to you or clients

Calendar setup & syncing across devices

Starting at: $150/month

Social Starter

Be seen and stay consistent.

Let’s build your presence with scroll-stopping posts and branded visuals—without the overwhelm.

Includes:

8 social posts per month (graphics + captions)

Hashtag research

Scheduling to 1–2 platforms

Starting at: $300/month

Add-on: engagement & replies from $120/month

Digital Declutter

Organised files = a clearer mind.

We’ll bring calm to the chaos with labelled folders, cleaned-up drives, and easy-to-find docs.

Includes:

Cloud storage organisation (Drive, Dropbox, etc.)

Naming conventions applied

Folder systems created

Flat fee: $180 per project

Client Care Pro

Delight your clients, effortlessly.

We’ll handle enquiries, bookings, onboarding and simple follow-ups so you can focus on delivering.

Includes:

CRM data entry & upkeep

Email responses & booking coordination

Welcome packs or onboarding emails

Starting at: $280/month

Numbers Ninja

Invoices out, payments in—stress-free.

Stay on top of your billing with timely invoices and organised financial admin.

Includes:

Monthly invoice creation & tracking

Receipt filing

Basic reconciliation (e.g. with Xero or Myob)

Starting at: $250/month

By The Minute Support Packs Your time, your way.

Your time, your way.

Not sure what you need yet? Buy flexible hours and use them for anything admin-related.

Support Pack Options:

5 hours: $200

10 hours: $380

20 hours: $720

(Hours valid for 2 months)

Contact Me

Thank you! Your enquiry has been sent successfully.

Phone

0450636153

Email

katie@bytheminuteadmin.com.au

ABN

28291456381

Operating Hours

Monday: 6am-7pm
Tuesday: 6am-7pm
Wednesday: 6am-7pm
Thursday: 6am-7pm
Friday: 6am-7pm