On-Demand Admin Services for Busy Businesses.
Get expert admin support without the overhead. From inbox management to invoicing, we plug in where you need us most.
About Me
Hi, my name is Katie, I’m the face behind By The Minute Admin — your go-to for flexible, reliable admin support.
With over 8 years of experience in administration, particularly in the building and certification industry, I know just how much time admin can take away from actually running your business. I’ve seen firsthand how overwhelming it can be to stay on top of emails, invoicing, and paperwork — especially when you’re juggling everything else.
That’s why I started By The Minute Admin. I wanted to offer businesses a better option: admin support that’s efficient, affordable, and completely tailored to your needs — without the cost or commitment of a full-time hire.
I’m all about ticking off to-do lists, creating order out of chaos, and making your business life easier. Whether you need help once a week or just once in a while, I’m here to step in, take the pressure off, and keep things running smoothly behind the scenes.
From inbox wrangling to invoicing, social media support to startup setup, I offer modular packages tailored to what you actually need. No fluff, no fuss — just practical support, delivered with a smile.
Let’s get your admin sorted!
Packages We Offer
Biz-in-a-Box (Startup Special)
Everything you need to launch
Perfect for new businesses or rebrands ready to hit the ground running.
Includes:
1-hour kickoff strategy session
Logo design (2 concepts + 2 rounds of revisions)
Business card design (print-ready + digital version)
Email inbox & domain setup (e.g., yourname@yourbiz.com)
Social media setup (Facebook, Instagram, LinkedIn)
3 branded social media templates
Basic invoicing system setup (e g. Xero, MYOB)
File/folder structure setup (Google Drive or Dropbox)
Bundle price: $680 one-off
Optional Add-Ons:
1-month admin support: $300
Flyer or brochure design: $150
Mini website landing page from $390
NSW Planning Portal Assistance
Perfect for builders, certifiers, consultants, and small development projects.
Project registration and setup in the NSW Planning Portal
Uploading and organising required documentation
Managing document version control and naming conventions
Liaising with certifiers or councils for missing/required items
Monitoring portal notifications and updates
Assisting with consents, and lodgements
Formatting and compressing files to meet portal requirements
Clear checklists and progress tracking
Fixed Package: $150 per application
Hourly Rate (By the Minute): Ideal for ad-hoc uploads, edits, or assistance during the process E.g., $10 per 10-minute block
Inbox Zero Hero
Tame your inbox, reclaim your time.
We’ll sort, flag, respond, and organise your emails like magic. Whether it's daily cleanups or a full email detox, you're in safe hands.
Includes:
Daily inbox monitoring (Mon–Fri)
Flagging priority emails
Template replies to common queries
Email folder setup and filtering
Starting at: $220/month
Calendar Concierge
Your schedule, simplified.
Say goodbye to double bookings and last-minute scrambles. We manage your appointments, send reminders, and make your calendar work for you.
Includes:
Appointment scheduling & confirmations
Reminders sent to you or clients
Calendar setup & syncing across devices
Starting at: $150/month
Social Starter
Be seen and stay consistent.
Let’s build your presence with scroll-stopping posts and branded visuals—without the overwhelm.
Includes:
8 social posts per month (graphics + captions)
Hashtag research
Scheduling to 1–2 platforms
Starting at: $300/month
Add-on: engagement & replies from $120/month
Digital Declutter
Organised files = a clearer mind.
We’ll bring calm to the chaos with labelled folders, cleaned-up drives, and easy-to-find docs.
Includes:
Cloud storage organisation (Drive, Dropbox, etc.)
Naming conventions applied
Folder systems created
Flat fee: $180 per project
Client Care Pro
Delight your clients, effortlessly.
We’ll handle enquiries, bookings, onboarding and simple follow-ups so you can focus on delivering.
Includes:
CRM data entry & upkeep
Email responses & booking coordination
Welcome packs or onboarding emails
Starting at: $280/month
Numbers Ninja
Invoices out, payments in—stress-free.
Stay on top of your billing with timely invoices and organised financial admin.
Includes:
Monthly invoice creation & tracking
Receipt filing
Basic reconciliation (e.g. with Xero or Myob)
Starting at: $250/month
By The Minute Support Packs Your time, your way.
Your time, your way.
Not sure what you need yet? Buy flexible hours and use them for anything admin-related.
Support Pack Options:
5 hours: $200
10 hours: $380
20 hours: $720
(Hours valid for 2 months)
Contact Me
Phone
0450636153ABN
28291456381
Operating Hours
Monday: 6am-7pm
Tuesday: 6am-7pm
Wednesday: 6am-7pm
Thursday: 6am-7pm
Friday: 6am-7pm